Why your Business Needs an ERP

Why your
business needs
an ERP?

An Overview
 Introduction
 Stat facts
 How to know if it is time to invest in an ERP?
 Why do businesses need an ERP system?
 Before implementing an ERP: Pre-requisite study
 Advantages of implementing an ERP
 Pillars of ERP
 Conclusion

“Information is a source of learning. But unless it is organized, processed, and available
to the right people in a format for decision making, it is a burden, not a benefit.”
-The words of William Pollard

Introduction 1
• In this fast-paced business environment marked by cut-throat competition, decision making has
achieved greater significance.
• With changing business scenarios, having updated information and integrated business processes
are key to success.
• Businesses strive to achieve their objectives by working SMART- by switching to an Enterprise
Resource Planning (ERP) software.
• ERP has helped businesses perform extraordinarily by streamlining business processes, saving
money, enriching customer experiences, accessing real-time data, increasing productivity and profit
margins.

Stat facts
A survey was conducted by
Panorama Consulting, in
order to find the reasons
for implementing an ERP
software. Here are the
findings -
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 It’s an effective cost reduction tool
 Increases productivity
 Reinforces customer service
 Ensures consistent and smooth
functioning
 Provides constant flow of data

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Following are the signs that show your business truly needs an ERP Software –
 Sales and customer experience is suffering
 Current IT system is complex and disintegrated
 Accounting has rigid structure and takes longer time
 No control over expenditure
 Your staff lacks analytical skills
 Sluggish order-to-cash cycle
 Disconnected departments and miscommunication
 Data security is a threat
 Compliance management suffocates you
 Innovation is very far from your vision
How to know if it’s time to
invest in an ERP?

Why do businesses need an
ERP System ?
Your business needs ERP in order to –
 Gain process automation
 Less errors, more efficiency
 Have better communication and increased productivity
 Better information management
 Evaluate business performance
 Facilitate data analysis
 Meet customer expectations
5

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I. Automated business process:
• ERP allows a seamless operational environment for all departments that need to collaborate
• It helps to determine how the process is operating, where the bottlenecks might be, and highlight possible
improvements
• Eliminates unnecessary manual tasks, thereby boosting productivity and reducing operational plus overhead costs
II. Less errors, more efficiency
• Having a centralized data repository makes collaboration and interdepartmental work easier to execute
• Helps achieve operational goals by streamlining business activities
• Less errors lead to high efficient working by bringing real-time visibility within the organization and empowering data-
driven accurate business decisions based on real facts and figures
• Eliminates data redundancy, errors, work delays and unethical business practices and brings efficiency in your
business process
Reasons you need an ERP

7
III. Better communication, higher productivity
• Everyone can always stay updated and well informed, since the data is real time and accessible to entire
organization
• Internal employee communication gap is no longer an issue
• Allows communicating all the insights and information with stakeholders, vendors, suppliers and customers
• Eliminates unnecessary issues and improves your decision making ability to steer the company in right direction
IV. Better information management
• Position your business for growth through an updated data-keeping system that processes all your transactions
and generates automated reports
• Gain anytime and anywhere access to the data to know about the business activities going on
• Helps companies to take strategic decisions based on the real data to gain a competitive edge

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V. Better performance measurement
• Measures company’s performance by making it easier for all employees- lower to top-most - to understand the
impact of the decisions taken
• Empowers organization to be more receptive towards the rapidly changing customer demands and helps them
fulfil those demands
• Analyzes your business performance by evaluating your fulfilled commitments and takes action to improve
further
VI. Streamlines the business processes
• With ERP, your business gains speed, efficiency and accuracy in its operations
• Helps meet the demands of your business partners, stakeholders, and keeps your employees happy and
productive
• Brings in automation and integration which can increase your organization’s productivity while reducing time
and labor costs

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VII. Facilitates data analysis
• Helps to gather and transform real-time data across your business
• Gives accurate insights into your entire business operations quickly
• Helps in data mining, data processing and analyzing to generate the reports by eliminating human errors and
extra efforts
• Automated report generation facilitates business intelligence, reducing time spent on analysis and reporting
• Aids faster, better and informed decision-making
VIII. Meets customer expectations
• Helps in fulfilling customer’s expectations by providing them with a consistent quality service
• Ensures that all the departments are connected with each other seamlessly, so that relevant customer
information is available at fingertips for improved responsiveness
• Enables the customers to track their order status, deliveries, and resolves other queries too. This, in turn,
allows to incorporate the desired changes and offer improved service

Before Implementing an ERP:
Pre-requisite study
Implementing an ERP for your business is a difficult-yet-important decision. In-fact, choosing the right set of
features from an ERP and collaborating those with your business processes is as important as water is for fish.
Hence, to select an ERP which could fit your business process perfectly, you need to do a fair bit of research.
Let us list down a few points that help you in ensuring the ERP you select would help your business move in
the right direction –
1. Revisit your business processes and see whether they are still relevant
2. Study your workplace environment and find out whether the employees are productive and happy or not
3. Identify the business requirements keeping future scenarios in mind
4. Consider your financial capacity and ROI
5. Evaluate your existing software’s pain points and workarounds before taking any decision
6. Prepare employees for the impending transformation through organization change management
7. Determine the quantifiable benefits of an ERP implementation
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Advantages of implementing
an ERP successfully
 Business integration and improved data accuracy: Provides real-time visibility to all the data and interlinks
it to the relevant modules. Also, helps in eliminating duplicate data by notifying about the same multiple
entries.
 Centralized database structure: Enables better administration and security provisions, which also
minimizes the loss of sensitive data . Also, helps in storing data in a systematic format.
 Improved efficiency and productivity: Helps in boosting up your day-to-day operations and provides a
better planning platform to focus on your order fulfillment, deliveries, vendor management, quality checks,
financials, cash handling, sales cycle et al.
 Flexibility and technology: Helps your business to adopt the changing trends, making your system flexible
enough to run smoothly and perform efficiently.
 Establishment of standardized procedures: The best business practises are implemented through an ERP,
which helps in creating a systematic work structure, eliminating all illegal practises such as theft, fraud and
obsolescence.
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Advantages of implementing a
successful ERP
 Ensures compliance with regulatory requirements:
ERP aids in meeting regulatory requirements by virtue of data security and validation, combined with detailed
reports for analysis. This helps in reducing the amount of effort required to meet compliance requirements.
 Improves reporting and planning:
With the help of a single source of integrated information, an ERP system can readily generate useful reports
and analytics at any given time. It helps you analyze and compare the business results across multiple
parameters.
 Data security:
ERP helps in securing data by providing multiple level of access and notifications to the authorized
departments. Sharing data across functional silos such as customer service, sales, marketing, and business
development enhances collaboration throughout the company. A modern ERP also provides data on cloud,
enabling centralized backup of your critical and sensitive business data.
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14Pillars of ERP
 Focuses on building foundation of business success
 Focuses on keeping all the information up to date
 Focuses on bringing complete business functions on one single
platform
 Focuses on streamlining business activities
 Focuses on making processes simple yet effective
 Focuses on letting your business perform efficiently and smartly

Conclusion
• An ERP software provides a set of integrated applications helping your business to collect, store,
manage and interpret data from your business activities, thus enabling smooth functioning of
your business
• It collaborates with different core processes such as finance, supply chain, manufacturing, sales &
marketing, raw material procurement, planning etc., bringing them on a single platform
• ERP solutions are designed to meet business needs of all type of organizations. Today, a multitude
of ERP software exist in the market and so you must be careful and wise to do a thorough
research before you implement one in your company
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Refer our guide on ERP Software Selection for Small Business which answers your queries related to ERP, such as:
- Need and Challenges of Small Business and How ERP can help
- Signs your Small Business needs ERP System
- How to Choose Right ERP Software/Vendor

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 30+ years of experience
 ERP solutions for small to mid-sized industries
 SAP B1 and Microsoft-certified solution
 Over 40,000 users worldwide
 Headquartered in California, with footprints across the
world
 A global presence with offices in 3 continents- North
America, Australia, and Asia
 7 offices around the globe
 Available in 3 languages- English, Chinese, and
Spanish
 Original developer of formulation system in ERP
 Consistent record of never exceeding
implementation time of 350 to 500 hours
About BatchMaster
https://www.batchmaster.co.in/

Why your Business Needs an ERP

Why your Business Needs an ERP

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