Zandile Shenxane CV 2015
- 1. ZANDILE SHENXANE Page 1 of 7 PERSONAL DETAILS ID No : 8012220404088 Nationality : South African Gender : Female Driving : Code 08, with own car Mobile : 079 728 7238 Email : [email protected] Languages : English, Xhosa, Zulu, Sesotho, Tswana Address : 6632 Khoza Street, Kagiso, 1754 EDUCATION AND QUALIFICATION Public Relations Institution of South Africa (PRISA) Certificate in Public Relations 2011 K.T Hansen Consultancy Certificate Best Practices Leander and Manager 2009 Boston Business College Media consulting 2001 Town View High School Grade 12 1999 SKILL SUMMARY Software Microsoft Office 2013 (Outlook, Word, Excel, PowerPoint) Other Skills Advertising (placing and creating), Journalism (writing and publishing articles), Public Relations (Radio and Television), Creating corporate Image and Identity, Mass Media (Interacting with different media types), Presentations (Oral Presentations at Events), Special Events (Involved in every aspect of the planning and execution), Creating Brand Awareness (via campaigns and media), Creating Campaigns (Mobile Marketing campaigns), Training (Assist training department), Sales & Telesales, Quality Management, Creating of Reports REFERENCES YOKOGAWA Crystal Mathonsi Manager: Human Resources 0711927650 SASOL
- 2. ZANDILE SHENXANE Page 2 of 7 Lorraine Smith Manager: Ethics Advancement 011 441 3500/079 511 4607 CHANNEL 4 LIFE Mthokozisi Ntshingila National Business Development Manager 072 057 1511 / 083 760 7629 CHANNEL4LIFE Arnold Modley Call Contact Centre Manager 082 580 8224 HOLLARD INSURANCE Alvin George Contact Centre and Operations Manager 011 351 1000 EMPLOYMENT HISTORY CSS ADMINISTRATOR – (LEGAL, ETHICS AND COMPLIANCE) Sasol Limited – Rosebank, South Africa Period: February 2016 – To date Duties and Responsibilities To provide professional and specialised administrative assistance and support to the Company Secretarial Services team, focused specifically on Sasol group of companies, trusts and Group Executive Committee sub-committees, departmental projects and dealing with regulatory bodies and other external stakeholders with extreme sensitivity and complexity, in order to facilitate the effective operation of the function and ensure effective statutory and group meeting administration, including: Meeting administration; o Manage the scheduling, preparation and administration of Sasol group of meetings on board and group executive level, including boards of Sasol entities with external shareholding with extreme sensitivity and complexity o Manage distribution and attendance lists and invitations (manual and Board Vantage) to ensure highly confidential information is safeguarded and meeting quorums and attendance are properly managed o Manage distribution of meeting documentation to ensure timeous receipt of documents and the safeguarding of confidential information o Prepare draft meeting agendas with a clear understanding of meeting requirements and required discussion / decision points o Consolidate documentation received (ensuring timeous submission and completeness of information compared to agenda) and compile meeting packs according to set standards and requirements (100% accuracy) in preparation for dissemination (paper based and on Board Vantage); ensuring high standards of accuracy
- 3. ZANDILE SHENXANE Page 3 of 7 o Manage and ensure distribution of late submissions and presentations - safeguarding confidentiality of information and comprehensiveness of information disseminated for meeting and stored electronically" o Travel and accommodation arrangements if and when applicable o Provisioning of highly professional meeting and boardroom management, coordination and hospitality, including the provisioning of support pertaining to teleconference, telepresence and presentations whilst ensuring confidentiality of meetings o Ensure the proper, timeous and confidential management of meeting documentation subsequent to meeting and in line with set standards and requirements (statutory and otherwise) – ensuring completeness of information o Prepare accurate and comprehensive ghost minutes for each meeting taking into consideration set standards and requirements and with a basic understanding of meeting discussions" o Effective, professional and prompt management of all correspondence and information - must exhibit confidentiality, discretion, tact and diplomacy in all communication Secretarial and Admin; o Professional internal and external contact with prominent stakeholders with the ability to deal with executive and senior internal and external directors and management, including professional management of telephone Overall efficient, effective and proactive administration within the Function and professional and valuable performance and optimisation of Company Secretarial Services with positive feedback from clients o Attending to general queries and referral where appropriate - extensive knowledge of business with insights to sensitivities o Scheduling of meetings and management of diary in general o Typing, copying, faxing and filing, shredding as required o Make travel arrangements and finalise claims for travel expenses in accordance with request o Professional, prompt and effective management of documentation (e-mail, letters etc.) and diaries if required o Liaise with corporate calendar conveyor to schedule meetings appropriately o Assist with attorney instructions Information Management - Correspondence and General; o Effective, professional and prompt management of all correspondence and information - must exhibit confidentiality, discretion, tact and diplomacy in all communication o Overall accurate, effective, efficient and timely, proactive flow of information to all stakeholders, including regulatory bodies as required - taking into consideration confidentiality of information o Management and updating of statutory registers o Preparation of draft written resolutions as required o Circulation and management of written resolutions and feedback/ approvals in line with set standards and statutory requirements - also ensuring timeous approval and subsequent management of approved written resolution o Provide high-level technical and administrative support by conducting research, preparing reports and handling information requests and prepare extracts as requested from minutes and written resolutions taking into consideration confidentiality of information Declarations of Interest; o Assist in tracking and managing declarations of interest received - liaising with the Specialist: Statutory o Support, also as required, for Form 20-F and related disclosure processes
- 4. ZANDILE SHENXANE Page 4 of 7 PERSONAL ASSISTANCE TO THE MD Yokogawa – Florida, South Africa Period: October 2014 – March 2015 Duties and Responsibilities Full support to the Managing Director and Assistant to Finance Director: Proactively controlling diary and e-mail, and screening calls. Proactively arranging, facilitating and co-ordinating the Managing Director’s working day. General typing and filing. Coordination of, preparation for, and minute taking of Executive Management and Board Meetings. Preparation of monthly Managing Director’s report. Preparation of Annual Budget presentations and documentation. Preparation of Presentations for Staff Meetings Company stationery – keeping control of layouts, templates, etc. Coordination of company or management conferences and events. Local and International Travel arrangements for Managing Director and other assigned employees Coordination and reconciliation of all local and overseas travel, including financial control and reconciliation of travel credit card. Ensuring correct approvals. Arrange flowers/fruit – company orders (not staff orders). Executive Secretary/Principal Administrator Sasol – Rosebank, South Africa Period: 01 October 2012 – 31 June 2014 My primary focus is to ensure the co-ordination of the department’s daily activities. Such as managing diaries of four Senior Managers of which two are at GM level, The Sasol Ethics and Compliance community which is local and international, daily requirements with navigating The Group Ethics System. Duties and Responsibilities Preparing Agenda’s, recording and distribution of Minutes Managing The Sasol Gift and Asset Register Planning and execution of the Annual Ethics Conference, Ethics Officer Capturing Form 1 from Deloittes call centre and allocate them to business for investigation Purchase requisition on SAP Ordering of services and material on SRM Diary Management Processing expense and travel claims General administration and clerical tasks Local and International travel Arrangements Scheduling internal and external meetings
- 5. ZANDILE SHENXANE Page 5 of 7 Mobile Marketing and Activations Team Leader Channel4Life - Johannesburg, South Africa Period: June 2010 – May 2012 My responsibilities are two-fold; Brand Awareness and New Business Acquisition via PR. Job description detail: Duties and Responsibilities Maintain and expand existing customer relationship through brand awareness. Prospect and qualify new Business Owners, initiating and establishing new relationships from the Interest generation stage. Collaborate with sales team to establish objectives for the expansion of relationships. Identify strong opportunities and work with the Business Owners. Assume ongoing training of Business Owners, specifically about the C4L business opportunity. Represent the company at networking functions and other industry-related functions. Supervise deliverables and manage the Mobile Marketing team. Identified a CSI project and executed the event. Write clear and structured proposals, reports and briefs without guidance. Execution and co-ordination of Special Presentations. Planning and execution of Mall Activations Planning and execution of National Road Shows Measuring ROI on events and activations Interacting with Suppliers and Negotiating better prices on stock. Assume ongoing project-related client communication Facilitate communication between cross-disciplinary teams Managing Campaign Lead Register Identify and recommend new Business Owners for the Fast Track program. Plan and co-ordination of radio campaigns Writing newspaper ads, radio interviews and live reads Writing and sending external sms’s to the entire network Writing of articles in the company’s quarterly magazine and sending internal broadcasts Dealing with external suppliers for sourcing products and attaining quotes relating branding of campaign and events give aways. Sole responsibility dealing with CSI initiatives; identifying, supporting and measuring ROI Regularly conduct status updates internally and with stakeholders. Issues management Positioning of the C4L product New Business Development Team Leader Channel4Life – Johannesburg, South Africa Period: June 2008 – May 2010 My primary focus was relations buildings to maximize sales, network communications and handling of data. Duties and Responsibilities
- 6. ZANDILE SHENXANE Page 6 of 7 Managing Data Capturing team which was responsible for capturing new application forms on the system Uploading and distribution of application forms to sales call centre Preparing and distribution new sales reports to NBD Manager and Sales Managers Selecting suitable national venues for presentations and venue grading Managing and supervising payments of national venue bookings Monitor venue performance Uploading and editing presentation venues; dates and times on the Sanlam website Manage Regional Managers, Sales Manager calendars and travel bookings Writing and sending external sms’s to the entire network Management and Resolving queries from network activators Relationship building with network activators Presenters Payments Supervisor Channel4Life - Johannesburg, South Africa Period: May 2007 – May 2008 I worked in the Presenters Department as a Supervisor for the Presenters Pay. My main responsibilities and job description in this department included the following: Duties and Responsibilities Managed the Presenter Pay team Negotiating Leasing Agreements and procurement of monthly invoices Contract Issuing and Maintenance: Presenters and Equipment Contract Calculation and Payment of Presenters Monthly Pay Monitoring venue performance nationally Selection and opening of new venues nationally Monitoring venue performance nationally Evaluation and Monitoring of Presenters Performance nationally Issuing Monthly Presenter Performance Statements to Presenters Reporting on venues versus Presenters Pay Updating Channel4Life Presentation venues website Call Centre Team Leader Channel Life, Johannesburg, South Africa Period: July 2006 – April 2007 Duties and Responsibilities My main responsibilities included the following: Managing Outbound Sales consultants Weekly performance Review Training Quality control Sales uploading Recruiting and employing sales consultants Partake in interviews with Quest Staffing Solutions Servicing Walk in clients
- 7. ZANDILE SHENXANE Page 7 of 7 On job training and coaching; systems and sales skills Retentions Consultant Channel Life - Johannesburg, South Africa Period: August 2005 – June 2006 Duties and Responsibilities Calling existing clients notifying them of missed and pending premiums Premium adjustments Business Preservation Issuing sms’s reminders Policy amendments Old Business Re-activation New Business Activation Senior Outbound Sales Consultant Hollard Insurance - Johannesburg, South Africa Period: February 2004 – July 2005 Duties and Responsibilities Cold calling clients and selling policies Marketing Channel’s products Data capturing