Web site proposal sample for e commerce site

Project Name: E – Shop
Service Type:
E-commerce Website
Prepared for:
“Probable Clients”

Table of Contents
1. Document Purpose
2. Client Brief
3. Objective
4. Scope of Work
5. Administrative Panel
6. Standardizations
7. Delivery Schedule
8. Process Flow
9. Requirements from Client
10. “Company Name”’ Commitment
11. Location of Work
12. Progress Reporting and Communication
13. Engagement Model
14. Proposed Team for the Project

1. Document Purpose
This document is meant for “Probable Client” (Hereafter referred to Client)
The copyright of this document rests with “Company Name”. (Hereafter referred to as “Company Name”) and no part of the same should be copied without consulting with the same.
This is the proposal document for “Company Name” service offering in the website design and development and custom web application development space. The document details our understanding of the brief, the objectives of the services suite, the methodology, deliverables and commercials.
2. Client Brief
Client desires to develop an ecommerce website where:
1) Customers will be able to login/register into the website.
2) Customers will be able to create an account after submitting their email id, name, address, etc. on the website.
3) Customers will also be able to easily search for products by using different keywords like name, category wise etc. and will be able to refine their results by using filters such as price, product type etc. on the website.
4) Customers will be able to view the products with details, images, zoom in option etc. on the website.
5) Customers will have the ability to customize their products by submitting the information on the website.
6) Customers can view the events posted by the admin on the website.
7) Customers can submit their reviews on the products listed on the website.
8) Customers will be able to place orders on the website.
9) Customers will be able to check their order status on the website.

10) Customers will be able to use the facility of shopping cart on the website.
11) Customers will be able to make payments for their orders by using integrated payment gateway given by the Client.
12) Customers will be able to choose their mode of shipping using integrated shipping gateway on the website.
13) Customers will be able to view the shipping details on the website.
14) Customers will be able to provide delivery address for each order made on the website.
15) Customers will be able to receive an email for confirmation after an order placed on the website.
16) Customers will be able to receive newsletter after submitting their name and email id on the website and this section will be managed by admin.
17) Customers will be able to share the link of the website on the social networking website like facebook, twitter etc.
18) Customers will be able to view FAQ on the website.
19) Admin will be able to manage the customers, products, orders etc on the website from the backend.
20) Provide the basic pages (i.e., about us, Contact Us, FAQ, help) for company information.
3. Objective
“Company Name” focuses on highly qualitative, timely delivered and cost-effective offshore e-Business. Solutions development services. With a rich and varied experience in providing software development, project management capabilities and stringent quality standards ensure to develop solutions that give your business an edge over your competitors. We are experts at developing and implementing applications for mission-critical and enterprise-wide projects. Our dedicated team at “Company Name” strategically approaches your challenges to develop solutions and system administration services that meet your objectives - both short and long term. We specialize in E- Business Solutions wherein we undertake

designing, development, maintenance and promotion of Web Sites coupled with any other Web Applications. With our resource pool of experienced professionals coupled with state-of-the-art technology and industry best practices, it is our vision to make our customers the best in the industry offering best of the breed solutions.
4. Scope of Work
a) Page Templates:
. Design Templates (No Cap on the number of revisions) .
. User Visibility research and Layout Engineering.
. Visuals (No Cap on the number of revisions) .
b) Template Layout:
. Banner
. Size according to specifications.
. Logo Placement.
. Text.
. Graphics.

c) User Visibility Content:
. Information bar.
. Menu Bar.
. Tool bar.
. Side Bar.
. Header and Footer.
. Text and Graphics.
d) Design Specifications
Design tools and technologies The design and layout of the application will be SEO friendly constructed using CSS and XHTML, DHTML along with use of AJAX and keeping in mind the latest web 3.0 trends. The application upon completion will be integrated with Google analytics for keeping an eye on the statistics of the site.
i) Front End
The front end will have following features:-
Header Pages
. Home .
. Login/Sign up.

. Search.
. About Us.
Footer Pages
. Contact Us .
. Sitemap .
. Terms and Conditions .
. Privacy Policy .
. FAQ .
Website Content Page
. Home .
. My Account Control Panel for Customers .
. Search .
. Advanced Search .
. Products .

. Products Catalogue .
. Products Information .
. Customize .
. Reviews .
. Events .
. Shopping Cart .
. Check Out .
. Shipping .
. Payments .
. Social Media Integration.
. Contact Us.
. FAQ .
e) Customer Registration
This is the section where customer will be able to register to the site as member. Once customer
shows interest and wants to get an account then he will be taken to a page where he will be asked
to submit a form that would have various fields for the customer to enter their personal details
creating a profile of their own. They will be able to submit captcha at the time of registration. This
customer will automatically be assigned the account manager role for this particular account.

f) Facilities for registered Customer
After the account is activated the customer will be able to perform the following basic tasks in
account settings:
. Customers would be able to Login .
. Customers would be able to view their account after successful Login. .
. Customers would be able to add/edit/delete all their details. .
. Customers would be able to request for their user name in case they forgets their user name
Login (Details will be mailed to the Customer) .
. Customers would be able to request for their password in case they forgets their password
(Login Details will be mailed to the Customer) .
. Customers would be able to change the password (Login Details will be mailed to the
Customer) .
g) Functionalities for Customers
. Customers will be able to login/register into the website.
. Customers will be able to create an account after submitting their email id, name, address, etc.
on the website. .
. Customers will also be able to easily search for products by using different keywords like name,
category wise etc. and will be able to refine their results by using filters such as price, product
type etc. on the website. .

. Customers will be able to view the products with details, images, zoom in option etc. on the
website. .
. Customers will have the ability to customize their products by submitting the information on the
website. .
. Customers can view the events posted by the admin on the website. .
. Customers can submit their reviews on the products listed on the website. .
. Customers will be able to place orders on the website. .
. Customers will be able to check their order status on the website. .
. Customers will be able to use the facility of shopping cart on the website. .
. Customers will be able to make payments for their orders by using integrated payment gateway given
by the Client. .
. Customers will be able to choose their mode of shipping using integrated shipping gat eway on the
website. .
. Customers will be able to view the shipping details on the website. .
. Customers will be able to provide delivery address for each order made on the website.
.Customers will be able to receive an email for confirmation after an order placed on the website. .

.Customers will be able to receive newsletter after submitting their name and email id on the website and this section will be managed by admin.
.Customers will be able to share the link of the website on the social networking website like
facebook, twitter etc. .
. Customers will be able to view FAQ on the website. .
. Customers will be able to order product even without login or registration (As a guest).
My Account Control Panel for Customers
Customers will be able to operate a host of functions from their account control panel. The control panel will carry the following modules:
My Details
.Customers can fill in details about them.
.Customers can change any information any-time.
. My Orders.
. Customers can check status of their instant orders .
.Customers can check past purchases .
.Customers can print the orders .
.Customers can review active orders .

.Payments .
.Customers can view all their old payment transactions .
.Customers can make payment for new orders .
Search
Customers will also be able to easily search for products by using different keywords like name,
category etc. and will be able to refine their results by using filters such as price etc. on the website.
They will be able to view list of content that match to their searched criteria.
Advanced Search
In this section customers will be able to customize the search based on their choice. Customers will
be able to select preference and will be able to view the list that matches with their searched criteria
Products
Products will also be sorted according to the categories and sub categories. Once a category is
selected all the products will come out listed along with the image and other necessary details. If a
customer clicks on the product he will be taken to a page where the complete details about the product
is listed. They can view different images of the particular product, read specifications about it and can
add that product to the shopping cart. Admin will be able to manage this section from the backend.
Products Catalog
The site will have the following categories and sub categories listed which will be modifiable form
the back end.
. Product image .
.Price .
.Specifications .

.. Ratings .
. Add to cart .
Products Information
Products page will carry information about the product being displayed. The page will carry:
.Product information.
.Product images.
.Product Price.
.View Full Size.
.Zoom.
.Price.
.Add to cart.
Customize
In this section customers will be able to make their customization on the listed products by
submitting their information on the website.
Events
In this section customers will be able to view the various events details posted by the admin on the
website. Admin can manage this section from backend.

Review
In this section customers can submit their reviews on the website. Admin can manage this
section from backend.
Shopping Cart
The shopping cart will allow the customers to manage their shopping in an easy and convenient way.
The shopping cart will carry the following features:
.Customers can view their order history and order statuses.
.All orders will be stored in the database for fast and efficient retrieval.
.Temporary shopping cart for guests and permanent shopping cart for customers.
.Foreseen checkout procedure.
.Add/Update carts in real time.
.Shipping options.
.Full product stock control.
.Bulk product addition/modifying.
.Bulk category addition/modifying .
.Enabling/disabling products and categories with one click.

.Mini-cart presence on all pages.
.Payment options.
.Shipping and billing address.
.Recalculate the total value.
Check out
Check out will allow the customers to carry the following features:
.Login or register.
.Choose delivery options.
.Order summary.
.Enter billing and payment details.
.Select Shipping options.
.Complete order.
Social Media Integration
The website will be integrated with various social networking websites like facebook, Twitter etc. Customers can share the link of the website on these social networking sites.

Newsletter
Customers will be able to subscribe for the newsletter on the website by submitting e-mail id and
name on the website. This section will be managed by admin from the backend.
Contact us
The contact us page will list contact details of the Client along with a contact us from and FAQ
search option. Features include:
.Contact us form .
.Contact Us Form Fields .
.First Name .
.Last name .
.Email .
.Contact (Drop down menu options) .
.Message .
.Contact options: General Enquiry and other enquiry. Others will follow Contact form will be shown to the customers in all the pages of the website. .
FAQ
This section will list out the FAQ’s listed on the site. The FAQ’s will be maintained by the administrator.
In this section all the questions will appear category wise for the ease of customers.

Email Notifications
.Customers will receive a notification after registration. .
.Customers will receive notification after newsletter subscription. .
.Customers will receive a notification after confirmation of order. .
.Customers will receive a notification after payment .
5. Administrative Panel
The back end of the website will be power packed with an administrative panel to manage the up –
gradation of data at the front as well as back end. Following are the key functionalities :
 Customers Management
 Product Management
 General Management
 Order Management
 Content Management
 Reports Management
Customers Management
.Admin will be able to Manage the customers of the site.
.Admin will be able to Add / Delete customers of the site.

.Admin will be able to approve / reject the registration of the customers.
.Admin will be able to View the list of all customers of the site .
.Admin will be able to Search the list of all customers of the site .
.Admin will be able to Activate or Deactivate the customers of the site .
Products Management
.Admin will be able to manage the Categories and Sub Categories of products on the website. .
.Admin will be able to add / Edit / Delete the Categories and the Sub Categories of products with
codes of the website. .
.Admin will be able to View the list of all Categories and the Sub Categories of products of the
website. .
.Admin will be able to Activate / Deactivate the Categories and the Sub Categories of products of the
website. .
.Admin will be able to add / Edit / Delete products on the website. .
General Management
.Manage Shipping .
.Manage reviews .
. Manage Events .
.Manage Inventory .

Order Management
. Admin can Manage the orders received by the Site .
.Admin can Add / Delete the orders received by the Site .
.Admin can View the List of all orders received by the Site .
.Admin can Search the orders received by the Site .
.Customers will get notified via email once the order is confirmed with all the relevant details of the
products purchased in that order.
Content Management
Admin will be able to add/delete text/images/videos of the items on the site. The admin will be
provided a rich interface editor which will enable him to create as many pages as required. Admin will
be able to add text, images, links and videos etc. to the pages and those pages can be linked to any
other pages on the same site.
Reports Management
Admin will be able to generate reports in a printable format for the following:
.List of Customers.
. Payment Reports.
. Sales Reports.
.Inventory Reports.
[ N. B. The admin will be able to:
 apply filters date wise, name wise etc.

 export the reports in other formats like excel, pdf etc. ]
6. Standardizations
a) Design Standards
Contrary to the general perception designing web applications is much more than just putting in good looking graphics and flash components. It requires much expertise to able it to run smoothly. We ensure that by:
. Designing the web application to make sure that the web pages will appear without horizontal scroll bar in all resolutions and all devices. (Responsive Web Design).
. The web site can be viewed on all the four popular browsers i.e. .
 Internet Explorer .
 Firefox Mozilla .
 Safari .
 Chrome .
. Uniform Navigations in all the web pages of the application. .
b) Testing Standards
We make sure each of our services undergoes rigorous testing so that it becomes 100% free of bugs. All the standard methods of white and black box testing are in place to achieve this leve . We:
. Prepare the test cases based on design and functionality. .
. Ensure a cosmetic bug test before delivery. .
. Test the embedded links exhaustively to make sure no errors are there. .
. Validate all web applications .
. Implementing Cascading Style Sheets (CSS) for each of the application. .
. All code will be compliant to W3C .

c) Delivery Standards
“Company Name” would promise to deliver the final project in the following ways
. Directly hosting on to servers mentioned by Client and deploys the application and database.
. A document briefing all details of the files and Database structure will be released after the final payment.
. Deliver the complete source code, with the database scripts in form of “PATCH” (which is the standard way followed by “Company Name”, for delivering source code).
. All copyrights to the website will be held by Client. .

7. Delivery Schedule
Working Days
Key Deliverables
1 – 10
Knowledge transfer, Working on the layout, Working on the functional requirements, Locking in the database design, Workings on Specific requirements
11 – 15
Development of module for customer’s registration, my account panel, search, advanced search with corresponding admin panel.
16 – 20
Development of module for products information, products catalogue, Customize, Events, shopping cart, and check out with corresponding admin panel.
21 – 25
Development of module System integration, reviews and with corresponding admin panel.
26 – 30
Development of module for social media integration, newsletter, static pages and contact us page with corresponding admin panel.
31 – 40
Exhaustive testing, Ensuring Browser compatibility, Final delivery.

8. Process Flow
Our Methodology: “Best Quality with Desired User Experience.”
Analysis
Design
Implement
Testing
Project Delivery

9. Requirements from Client
“Company Name” would require the following from Client. This information would be solely used for the
project purpose.
. Detailed document in case any more features need to be added on the website. .
. Point of contact to discuss the updates on a daily or a weekly basis as preferred by Client. .
. Details like address, telephone numbers, website, photos, product information etc. pertaining to all the categories mentioned in the methodology. .
10. “Company Name”’ Commitment
“Company Name”’s deliverables catering to website design and development and custom web applications development space are as follows:
. Fully functional site with the aforementioned deliverables.
. ETA of the project would be 40 days. Further changes in the deliverables may extend or reduce the
ETA. .
. “Company Name” works on a strict schedule and promises to deliver as per the agreed time frame.
However, we take a standard deviation of 10% due to force majeure. .
11. Location of Work
The complete development process will be carried out of the development center of “Company Name” in Dhaka, Bangladesh.
12. Progress Reporting and Communication
We will be available for conference with you anytime and you can reach us to discuss regarding the project through any means apart from this we will be giving a formal weekly report on the progress of the project and the status via e-mail.

13. Engagement Model
“Company Name” has a GLOBAL engagement model that helps derive maximum value for our Clients and provide maximum return on their investments. The Engagement Model formulated Client is as follows:
|| Intellectual Property ||
“Company Name” guarantees high level of protection of information and intellectual property of its Clients and ensures a zero information leakage mechanism.
|| Software ship ||
Client would own the copyright on the application/service developed as a whole.
Copyright ship is valid only after the full payments have been made and “Company Name” hands over a copyright release document to Client.
|| Systems & Processes ||
“Company Name” has highly evolved systems and processes for project management, work-flow management, time sheet management, bug tracking, milestone tracking, project execution and reporting and Client communication.
||Warranty Period and Maintenance ||
“Company Name” shall give a warranty for all its code, provided a third party does not alter the same. Any changes or bugs shall be addressed absolutely free of cost until it does not involve adding new modules which will be billable. Warranty shall be valid only after clearance of full and final payment
and receipt of feedback on the project for a period of 3 Months.
|| Terms and Conditions ||
i) All the deliverables listed in the proposal are only subject to the consideration during the development of the project. There will not be any features entertained later on those are out of scope for these tasks ETA and quote will be submitted separately for this.
ii) All content, images, texts, videos and Third party integration services information API, Plug-in etc. will be provided by the Client.
iii) “Company Name” is not liable to write or publish the content on the project.
iv) “Company Name” is not responsible for the delay of the project if the necessary information required by the Client like API’s information, third party plug-ins, Product info, images etc. is not timely provided by the Client.

v) “Company Name” will provide 3 design concepts for Design work and there will be 2-3 revisions
can be done as per Client’s remarks if more revisions required then these will be billable.
vi) “Company Name” is not responsible for the delay caused by the malfunctioning of any third party software integrated with the project.
vii) General features not described in detail will carry out as per industry standards and will be supported by open source scripts when available. For example if a feature like forum is required we will use PHPBB.
|| Payment Schedule ||
Sl. No.
Percentage
Time
1
50%
With work order
2
15%
Before Start Tasting
3
35%
After deployment
* Client will release the payment after the milestones have been completely tested on’ test
servers.
Source Code
We will transfer all the rights of the source code, artifacts and intellectual property to the owner once the website is completed.

14. Proposed Team for the Project
The proposed team to achieve the deliverables in a time span of 6 business weeks comprising of
40 hrs / week is as follows:
Junior Programmers 2 Full-Time
Senior Programmers 1 Full-Time
Testing / QA Engineer / Analyst 1 Full-Time
Project Manager 1 Full-Time
We are looking forward to work with you.
Regards,
Tanveer Razwan
Senior Manager, Sales & Marketing,
“Company Name”.
E – Mail: tanveer@iologic.net
Mobile:016 85 355 000
Web: www.iologic.net

Web site proposal sample for e commerce site

More Related Content

What's hot (20)

Similar to Web site proposal sample for e commerce site (20)

More from Tanveer Razwan (8)

Recently uploaded (20)

Web site proposal sample for e commerce site