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45 changes: 28 additions & 17 deletions Exams.md
Original file line number Diff line number Diff line change
@@ -1,38 +1,49 @@
**Role of the tutors:** Organisation and surveillance of Exams

**Retribution:** Logtime and Wallet points (and free coffee before the exam at the bocal)
**Rewards:** Logtime and Wallet points (and free coffee before the exam at the bocal).

## General rules for any exam

- We welcome the exam participants **20 min** before the exam begins.
- When an exam is on the intranet, tutors cannot unregister from their shift if the waiting list is empty.
- If you want to unregister from an exam with an empty waiting list, find your successor and contact a supervising tutor.
- Exam participants can enter the cluster with only their access badge, a closed bottle of water (water only), a pen, and virgin sheets of paper (3 max). Nothing in their pockets.
- **No food** allowed (except for the final piscine exam)
- No connected devices are allowed, even turned OFF
- All other items, bags, and personal stuff have to remain outside of the clusters, on the side of the main hall
- Exam participants can't choose their seat. Tutors address them to seats
- In the clusters, **NO TALK** is allowed. Tutors can make a gentle reminder of this rule; after it, any talking exam participant needs to be asked to leave the room
- Bottles must remain on the floor
- For any question, exam participants need to STAND UP
- PLEASE OPEN THE WINDOWS
- **No food** allowed (except for the final piscine exam).
- No connected devices are allowed, even turned OFF.
- All other items, bags, and personal stuff have to remain outside of the clusters, on the side of the main hall.
- Exam participants can't choose their seat. Tutors assign them to seats.
- In the clusters, **NO TALK** is allowed. Tutors can make a gentle reminder of this rule; after it, any talking exam participant needs to be asked to leave the room.
- Bottles must remain on the floor.
- For any question, exam participants need to STAND UP.
- PLEASE OPEN THE WINDOWS !

## Bocal and Tutors exams
- Access to the chill zone and the lobby is strictly forbidden to all individuals who are no part of the Tutors team.

Since November 2023, and some difficulty in guaranteeing the organisation of exams due to a lack of tutors, the Bocal has instituted new rules for exams.

## Bocal and Tutor exams

### Bocal exams

Every month, "Bocal exams" are organized. They happen on Tuesdays, at 10 am. They are normal exams but guaranteed by the Bocal: if not enough tutors can be present to watch the exam, the Bocal team will take over and make sure the exam will be happening.
Every month, "Bocal exams" are organized. They happen on the 1st Tuesdays of each month, at 10h.
They are normal exams but guaranteed by the Bocal: if not enough tutors can be present to watch over the exam, the Bocal team will take over and make sure the exam will be happening.

Only Bocal exams will be guaranteed.

### Tutor exams

On top of the "Bocal exams", tutors can organize exams at their time and hour convenience.
Exam are only posted on intranet when minimum tutors requirement are reached. After that tutors can't unsubscribe if waiting list is empty.
On top of the "Bocal exams", tutors can organize exams at their convenience.
The exams are posted on the tutors.42belgium.be platform, and are posted on the Intra only if 6 tutors have registered to watch over it.
After that tutors can't unsubscribe from their shift if the waiting list is empty.

At the moment, an exam is planned every week, except for the 1st week of the month.

### Antwerp Tutor exams

Tutor exams can be organized in Antwerp through the tutors.42belgium.be platform, with the same workflow as in Brussels.
Only one exam should happen on a given day, i.e. don't plan an exam when another one is scheduled at the other campus.

NB: At the moment, 1 exam is guaranteed the first Thursday (week) of the month, and 1 optional the third Thursday (week) of the month, so 2 max per month.
Antwerp exams should be scheduled from 14h to 17h, to avoid the noise from the cafeteria downstairs.
Only 4 tutors to watch over the exam, i.e. 2 per shift, is sufficient instead of the 6 needed in Brussels.

## Exam attendance

Expand All @@ -50,10 +61,10 @@ You can still ask for an exam to be organized by reaching out to one of the supe

Here are the prerequisites:
- Minimum 15 students
- 3~ tutors **PER** period **PER** cluster
- 3~ tutors **PER** period **PER** cluster (2 in Antwerp)
- No event already planned

The rules are the same for the tutors exam.
The rules are the same for the Tutor exams.

**Supervising tutors can decide to cancel an exam if not enough tutors are available.**

6 changes: 3 additions & 3 deletions Supervising_Tutors.md
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### What's the difference between Tutors and *Supervising Tutors*?

There is none (Did you get the joke?).

Supervising Tutors are just tutors who oversee and ensure that everything runs smoothly without other tutors needing to worry about it.

They are also kind of "*spokespersons*" of the tutors for the bocal. If you have something to suggest or things you want to do, don't hesitate to contact them. Although, it doesn't mean you can't go to the bocal directly, but it's always better to annoy supervising tutors before them :)
Expand All @@ -12,4 +10,6 @@ It's as easy as contacting a Supervising Tutor. Together we will plan a time to

### Current Supervising Tutors

The current supervising tutors are: afocant, ade-woel, alexphil, slangero, vilibert and jgoudema.
The current supervising tutors are:
Brussels: afocant, ade-woel, slangero, eschmitz, brminner, mmichele, stempels
Antwerp: sstepani, side-boe