Best Time and Expense Software in the UK
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Compare the Top Time and Expense Software in the UK as of December 2025
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What is Time and Expense Software in the UK?
Time and expense software helps businesses efficiently track employee work hours and associated expenses for projects and operations. This software allows users to log time entries, categorize expenses, and automate approvals, providing transparency and control over budgeting. With real-time dashboards and reporting, managers can monitor costs, track project timelines, and optimize resource allocation. Many time and expense tools integrate with payroll and accounting systems, streamlining financial management and reducing manual entry errors. Overall, these solutions improve accuracy, save time, and support compliance with billing and reimbursement policies. Compare and read user reviews of the best Time and Expense software in the UK currently available using the table below. This list is updated regularly.
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1
Deltek Replicon Time
Deltek
Replicon Time is a leading cloud-based project time tracking platform that helps mid-market and enterprise organizations manage time, projects, and workforce operations with accuracy and confidence. It provides a single source of truth for all time data — connecting project delivery, billing, payroll, labor compliance, and workforce productivity across global teams. Key Features & Benefits • AI-powered Time Tracking • Project Time & Cost Management • Workforce & Scheduling Management • Leave & Absence Management • Compliance & Governance • Payroll & Billing Integrations • Analytics & AI Insights • Mobile & Global Support Trusted by finance, operations, HR, & compliance leaders across industries like professional services, IT, consulting, engineering, & government contracting, it helps improve profitability, ensure compliance, and make confident, data-driven decisions.Starting Price: $6 per user per month -
2
Kantata
Kantata
Kantata PSA, formed by a merger between Mavenlink and Kimble Apps, is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. A resource-first architecture, Kantata enables services businesses to field the best team, every time and see up-to-the-minute progress against timelines and budgets so projects run smoothly, predictably, and profitably. Kantata is purpose-built to help consultancies and professional services organizations with 50 to 5000+ employees. -
3
DATABASICS Time & Expense
DATABASICS
DATABASICS is driven to meet the most demanding Time and Expense management challenges for mid- to large-size enterprises with distributed workforces around the world. By combining two world-class tracking systems in one, we address two critical business processes with absolute ease in one solution. Our system provides the utmost flexibility in configuration and reporting by seamlessly integrating with almost any program or software you’re already using, so a perfect fit comes standard for every customer. Plus, you can be up and running in about a month with a solution that is fully customized to your organization’s needs. -
4
Worksection
Worksection
Unlock the full potential of your team with Worksection, the ultimate online project management tool designed to streamline workflows and supercharge collaboration. Tailored for small to medium-sized teams, its intuitive interface ensures everyone, from tech newbies to seasoned pros, can hit the ground running. Join over 1,600 forward-thinking marketing agencies, design studios, software developers, law firms, and architectural offices already transforming their businesses with Worksection. If you bill by the hour, this is your secret weapon. Tackle complex projects effortlessly with built-in time tracking, efficient task management, Gantt charts, Kanban boards, and a hub for all your communications. Dive into detailed reports that offer deep insights into your team’s performance, empowering you to make smart, data-driven decisions. And when you need it, rely on our friendly support to keep you moving forward. Transform how you manage projects today with Worksection.Starting Price: $3 per month -
5
FreshBooks
FreshBooks
Make invoicing and billing painless for your small business with FreshBooks. A top-rated invoice and accounting software for self-employed professionals and small businesses, FreshBooks offers a fast, easy, and secure way of crunching numbers so companies can focus on doing the work they love. It offers a wealth of powerful features that includes invoicing, expense tracking, time tracking, project management, payment processing, and reporting. FreshBooks also lets users work from anywhere with the Freshworks mobile app.Starting Price: $6.30/month -
6
Budgyt
Budgyt
Budgyt replaces Excel without the learning curve. No broken formulas. No circular references. No #REF error panic before board meetings. It's built on a true database, so your formulas never break and every number traces back to source. Import your chart of accounts and actuals directly from your accounting system. Click any variance to drill down to vendor-level detail instantly. Run rolling reforecasts every month without rebuilding everything from scratch. The interface feels familiar because it works like Excel. Except it actually works. API connections mean you're up and running in hours, not the months other platforms require. Built for multi-department organizations that need real collaboration without emailing spreadsheets around.Starting Price: $425/month -
7
Project Insight
Project Insight
Project Insight is project and portfolio management software built for growing teams and businesses. It brings all your project work together from across departments and software tools, helping you streamline workflows, automate processes, and make faster, more accurate decisions with real-time data. Manage work dynamically at the project, program, and portfolio levels to keep teams aligned and focused on strategic goals. Roll up details like status, resources, budgets, and risks instantly, so you can stay ahead of challenges and drive results. Connect Project Insight with the tools you already use — including Azure DevOps, Jira, Microsoft Project, Salesforce, and ServiceNow — to reduce manual work, break down silos, and improve collaboration across your organization. Leverage AI to predict future capacity, balance workloads, and suggest the best resources for every project. Use AI-powered search to quickly surface project data and keep work moving forward.Starting Price: Free -
8
TimeControl
HMS Software
TimeControl is a multi-purpose timesheet system designed to serve both Finance and Project Management. TimeControl has been designed to serve many purposes simultaneously. TimeControl tracks time on a task-by-task, project-by-project basis. Yet, despite its project-based controls, it remains a financial timesheet with all the controls necessary to fulfill the stringent needs of payroll, human resources, billing and finance. TimeControl is available both for subscription in the cloud or for purchase for an on premise installation and includes both a browser interface and the free TimeControl Mobile App for iOS and Android devices.Starting Price: $2.75/user/month -
9
TimeLinx
TimeLinx Software
Project and service management software designed for the mid-market. Looking for a project and service management solution that delivers better customer experiences and higher profitability. Free yourself from the burden of juggling multiple applications. TimeLinx PSM (Project and Service Management) and CRM, integrated with accounting, creates a single, seamless process from marketing to invoicing. TimeLinx PSM solutions are designed to provide transparency, access, and control across your entire customer lifecycle from lead management to project delivery. TimeLinx PSM applications connect departments to break down information silos while providing detailed reporting through your ERP system by transforming it from a single function application into a complete project and service management tool. Your entire organization gains permission-based access to comprehensive information and data, eliminating silos between departments and increasing overall efficiency.Starting Price: $45.00 per user per month -
10
nTask
nTask
nTask is an online project management platform, known for pioneering simplified work management. The platform helps to get more done while meeting all of the quality standards of industries. nTask is extensively customizable, and one of the most affordable in the industry. nTask is designed for all-sized teams and industries. Over 200,000+ companies trust nTask globally for managing campaigns, sprints, product development, inventory, clients, company goals & targets, and much more. nTask enables faster project completion through one platform that enables all team members to work efficiently without shuffling through multiple apps and has all the tools necessary for project management, such as custom fields, financial summary, task management, risk management, issue tracking, Gantt charts, Kanban boards, team collaboration, documents sharing, to-do lists, project planning, resource allocation, time tracking, timesheets module, roles/permissions, and workspace customizationsStarting Price: $3 per user/month -
11
Continuum PSA
CrossConcept Continuum PSA
CrossConcept Continuum goes beyond traditional PSA solutions available today by incorporating cutting-edge UI technology making the solution more user-friendly, resulting in fewer clicks within the solution and time spent logging data. CrossConcept Continuum has been built from the ground up to integrate with all major accounting systems to seamlessly synchronize projects and accounting within one unified system. Our innovative PSA solution allows organizations to maximize profitability by integrating connecting projects and financial accounting, enabling you to manage all stages of your project from conception to completion and deliver on your promises. CrossConcept has decades of experience helping service organizations automate their processes. Clients have ranged in size from a handful of people to over thirty thousand. The founder's and team’s real-world experience is what drove and shaped the creation of CrossConcept Continuum. Our solution is a simple, yet powerful PSA!Starting Price: $15.00/month/user -
12
Journyx
Journyx
Journyx provides powerful time tracking software for businesses that need to easily and accurately track employee time for projects, billing, and payroll. With custom features like automated data validation rules, robust analytics and reporting, and standard integrations with Microsoft Dynamics 365 Business Central (BC) and Finance and Operations (F&O), Sage Intacct, Oracle NetSuite, QuickBooks, ADP (and more!)—Journyx has everything you need to streamline project management, billing, payroll, regulatory compliance, and accounting processes. Journyx core products are: * JX project time tracking software (project-based time & expense tracking) * PX resource management (for a complete picture of project and budget status, employee time, and resource availability) * CX time and attendance software, time clocks (including web-based, mobile, swipe, and biometric clocks), and scheduling applications) Are you a VAR? We love partners, too...check out our Partner Program.Starting Price: $5-$13/mo/user -
13
PSOhub
PSOhub
The only all-in-one Project Management software that seamlessly integrates with your favorite CRM. Start increasing your productivity for only $8.50 per month. What PSOhub does for your organization: Manage all your projects easier through improved collaboration, easy scheduling, and budget management. Prioritize, delegate, and report on your projects. Track and manage team activities with task boards. Use templates and other smart contract functionality to manage your fixed fee or time-and-material contracts, and send detailed quotes that convert directly into a project. Manage your resources with ease. No more guessing. Log more time with self-driving time tracking and simple manual time logs in your PSOhub calendar, timesheet grid, browser extension or mobile app. Send personalized invoices, both automatic or manual and spend less time on approving, sending and tracking your invoices.Starting Price: $12.50 per user per month -
14
Ubeya
Ubeya
The ultimate staffing platform for temporary and shift work. Offering an end-to-end solution for staffing/recruitment agencies, stadium event management and businesses employing temp workers. Ubeya empowers businesses and agencies through optimizing processes, scheduling, communication, payroll and compliance. The platform includes two apps for employees and managers, and a client portal for orders. Ubeya deploys AI-powered demand forecasting to create schedules that become more accurate over time, helping you schedule the right employees at the right times. The worker is at the center of the platform. We understand that flexibility is the mantra in today's work environment, and build our software to encourage employees to pick up shifts at the times that fit best for them, leaving workers and employers satisfied.Starting Price: $4/month/active user -
15
Caflou
Caflou
Caflou lets you take control of business, your projects and team and increase your company’s profit. Caflou is all-in-one yet easy-to-use online business management system ideal for marketing agencies or IT teams. With Caflou you can manage your customer relations, projects with their budgets, finances and profitability, track time, manage your team and workload or even automate trivial activities, all in one place from anywhere. Caflou is professional and complex. Replaces the majority of tools that you’re using at present. Functions are logically connected and linked to each other. Constantly and quickly evolving. Keeps your data safe and in one spot. Join 3500+ companies using Caflou. Start Free!Starting Price: $13.00/month/user -
16
Nutcache
Nutcache
Nutcache provides teams of all sizes with a business-oriented solution for managing the entire project delivery lifecycle in a collaborative workspace; from the initial estimate to the final billing, through project budgeting, time tracking and expense management.Starting Price: $6/user/month -
17
7pace Timetracker
7pace
Productive teams are autonomous teams. 7pace Timetracker is the only integrated, professional time management solution for teams using Azure DevOps. 7pace Timetracker for Developers. Developers master work & time—effortlessly. From user stories to individual work items, measure work and track progress without a second of wasted effort. Work data wherever you work. 7pace offers a desktop and mobile, an integrated API, and more options to get project and time data wherever you need it. 7pace Timetracker for Team Leads. Manage projects, not minutes. Get full visibility into the work your team’s done. Keep everyone in sync and every project on track. 7pace Timetracker for Enterprise. Truth and insight through better data Plan, execute, and measure every part of your software development process. Integrate time data with enterprise systems to get all the data you need.Starting Price: $0 -
18
Clockify
CAKE.com Inc.
Clockify is the the most popular free time tracker for teams, used by millions around the world. Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Clockify makes it simple to track employee hours, create staff work schedules, see everyone's availability, make adjustments when allocating tasks, and control costs and overall budgets. Individual time entries accumulate to valuable data about how each day is spent and insights on your employees' productivity habits. You can export reports on each working week and customize which data you want to include.Starting Price: $0 -
19
Avaza
Avaza Software
Avaza is a cloud-based professional services automation tool that streamlines project collaboration, resource scheduling, time and expense tracking, retainer management, and invoicing. Trusted by teams across industries, it combines essential business functions into a single, efficient platform. Avaza’s all-in-one approach removes the need for multiple subscriptions and duplicate workflows. By integrating project management, financials, and retainer functionality, it provides businesses with real-time insights into project profitability, employee utilization, and retainer usage, all in one unified system. The retainer feature simplifies ongoing client engagements by automating payments and applying credits for completed work. This ensures seamless billing, efficient resource allocation, and greater transparency. Available across desktop, tablet, and mobile devices, Avaza ensures true on-the-go operational management for companies seeking flexibility and efficiency.Starting Price: $11.95/month -
20
Sage HR
Sage
Sage HR is a cloud HR and people management solution that streamlines and automates your HR processes across the end-to-end employment journey while creating really engaging and rewarding experiences for your employees. With a few clicks simply upload your employee database to your new online staff directory. Never worry about keeping track of random time-off and shift change requests. Use filters to create custom reports and data-rich company graphs. Sage HR is a complete HR solution. Enabling organisations to have a comprehensive view of their on site and remote workforce, whilst easily managing employee records, holiday and sickness absence. The features don’t stop there, with an easy to access mobile app and highly valuable functionality including reports and data small to medium size businesses can rest assured that the people management piece is taken care of when using Sage HR.Starting Price: $5.50 per month -
21
Ravetree
Ravetree
Ravetree is an all-in-one platform built for client service businesses that demand more than just basic project management. With Ravetree, you can forecast project budgets, track actual spend, and gain instant insights into fees, costs, and profitability—keeping every project financially transparent and on track. Our robust time tracking and billing features allow you to create client-specific rate cards with customizable start and end dates, ensuring billing accuracy and flexibility across all engagements. Assign multiple team members to the same task, each with their own bill rate, work role, and time estimate, so you can accurately reflect the unique contributions and costs of every specialist involved. Ravetree streamlines invoicing, resource planning, and client collaboration, eliminating the need for spreadsheets and disconnected tools. For businesses that need a platform that truly supports their unique needs and drives client satisfaction, Ravetree is the clear choice.Starting Price: $29/user/month -
22
Talygen
Talygen
Talygen is the worldwide leader in Business Management Automation. Talygen's integrated suite of services and processes allows businesses to manage all of their core workflows via our Cloud-based Software as a Service (SaaS) application. Talygen allows companies to automate, regulate and enforce their corporate processes. Talygen empowers businesses and their employees to manage the complete set of corporate tasks without installing specialized software for each of them. Its wide variety of features, easy-to-use concepts, and enhanced functionality allow end-to-end process management and seamless communication between all stakeholders in a project or business. In today’s competitive business environment, successful companies are constantly challenged with managing the entire life cycle of a project efficiently and transparently. With Talygen, companies now have more ways than ever to make that happen. -
23
Harvest
Harvest
Harvest makes it easy to track time, gain insights from past projects, and get paid for your work. Native apps and integrations with popular tools like Asana and Slack allow Harvest to fit into your team's workflow. A wide selection of visual reports keep projects running smoothly and your team supported. By tracking time and expenses in Harvest, you capture critical project data that allows you to learn from the past, keep current projects on track, and better estimate future projects. - Review past data to improve how you scope and price work - Understand which projects are profitable — and why - Know when to take on new business (or grow your team) Turn your team's tracked time and expenses into invoices and collect payments quickly with integrated online payments. Get started today to help your team spend time wisely with Harvest.Starting Price: $11 USD/person/month annually -
24
actiTIME
actiTIME
actiTIME is time tracking software that allows businesses to manage time, projects, teams and clients in a single place. - Control your projects’ health using estimates, deadlines, task boards and statuses - Get project analytics and ready-to-use accounting reports by tracking billable and non-billable tasks with user- and task-specific rates - Review individual and team performance using productivity reports - Customize data fields and work structure to fit your business needs - Never miss deadlines or overrun time and cost budgets with notifications and reports Choose between cloud and on-premises software. Join 10,000+ companies like DHL, Huawei, Philips, Xerox and University of Bristol - start a free 30-day trial (no credit card required).Starting Price: $5/user/month -
25
Empxtrack
Empxtrack
Empxtrack is a people centric software that focusses on workforce productivity. It offers easy to use self configurable HR solutions with powerful interface for all your HR needs. Comprehensive, yet easy to use platform that offers Performance Management, Recruitment, Employee Scheduling, Database, Self services and more. Trusted by over 10,000+ SMBs, Empxtrack offers ready to start products for FREE Free HR offerings include Appraisal, 360 Feedback, HR portal, Payroll and Exit, Attendance, Leave etc. at no cost. The software helps in establishing a culture of continuous performance improvement for employees. The highly customizable and configurable software encourages top performers and gets the most out of your marginal contributors. Empxtrack also offers Enterprise Solutions that are Easy-to-use, highly Configurable and Affordable, Numerous customization options, Multiple workflows, Reports & Analytics, Ready to use templates, Integrations with HR tools and more.Starting Price: Free -
26
Dovico
Dovico Software
Dovico TimeSheet for Small Business is a fully scalable project time and expense tracking solution. Remove the barriers! Employees enter time and expenses through an intuitive web or mobile (iOS and Android) experience. Need some help? Free unlimited chat, email and phone support await you as we become a helpful extension of your profit-building team. Get away from time-consuming spreadsheets and get started with Dovico TimeSheet for Small Business now for free!Starting Price: Free -
27
TrackingTime
TrackingTime
Simple time tracker software for freelancers and teams. Keep track of progress and billable hours for your projects. Organize and assign tasks for your team and manage their access with user permissions. Keep control over employee attendance, breaks, extra time and time off with time cards. Create custom online timesheets for productivity, payroll, invoicing, budgeting, billing and more. Export and share professional business reports with your clients. Track time anywhere you work, from any device or directly in your favorite project management apps like Asana, Trello, Slack and 30+ online services.Starting Price: $5/month/user -
28
Productive
Productive
Productive is the all-in-one professional services automation platform built for agencies, consultancies, and service businesses. Manage projects, resources, and finances in one place — with real-time visibility across your entire company. Create deal flow, get sales organized with overview of Sales Pipeline. Collaborate on tasks and track time with simple time tracker. Find bottlenecks that cost you money and consume your time. Avoid collisions, burnouts and overbooking with Resource Planning features. Track Profitability for fixed price and hourly projects. Do all the billing and invoicing, for recurring or one time projects.Starting Price: $9 per month/user -
29
Clockodo
Clockodo
Clockodo tracks your and your employees worktime – exact, simple and live. The software is used via mobile app or browser and creates detailed reports for every single employee. You set the planned hours; Clockodo tracks overtime and absences. For every entry you can choose if you are working on internal projects or for a customer. Project reports show you how much time you needed for the whole project and for single services. A reports builder gives you the possibility to create any report you need. You can set budgets and hourly rates and so keep track of your finances. Connect Clockodo with a billing tool and create invoices right from the time entries. No minute will be forgotten. You can export any report from the software. Throw away the handwritten papers and buggy data. Clockodo is all you need.Starting Price: $4/month/user -
30
Paycom
Paycom
For over 25 years, Paycom Software, Inc. (NYSE: PAYC) has simplified business and employees’ lives through easy-to-use HR and payroll technology to empower transparency through direct access to their data. From onboarding and benefits enrollment to talent management and more, Paycom’s employee-first technology leverages full-solution automation to streamline processes, drive efficiencies and give employees power over their own HR information, all in a single app. Paycom’s single database combines all HR and payroll data in one place, providing a seamless and accurate experience without the errors and inefficiencies associated with integrating multiple systems. Recognized globally for its technology and workplace culture, Paycom serves businesses of all sizes in the U.S. and internationally.
